Can AI plan a party for me?

**Budget Table:**

| Item | Quantity | Cost per Unit | Total Cost |
| --- | --- | --- | --- |
| Venue Rental (Community Center Room A) | 1 | $800 | $800 |
| Food (Vegetarian, Gluten-free, Vegan options) | 30 | $20 | $600 |
| Beverages (Soft drinks, Juice, Water) | 30 | $5 | $150 |
| Cake (Vegan, Gluten-free) | 1 | $100 | $100 |
| Decorations (Simple balloons, streamers) | 1 | $100 | $100 |
| Music (Playlist, no DJ) | 1 | $50 | $50 |
| Supplies (Plates, Cups, Napkins) | 1 | $50 | $50 |
| Miscellaneous (Gift, etc.) | 1 | $100 | $100 |
| Total |  |  | $2,250 |

**Contingency Fund:** $2,250 (50% of total budget)

Total Budget: $4,500

**Prep Timeline (2 weeks out):**

* 2 weeks before the event (June 1):
	+ Finalize the guest list and dietary needs.
	+ Book the venue and catering.
	+ Create a playlist for the music.
* 1 week before the event (June 8):
	+ Confirm the catering and decorations.
	+ Prepare the supplies (plates, cups, napkins).
	+ Send out reminders to the guests.
* 3 days before the event (June 12):
	+ Set up the playlist and test the music.
	+ Prepare the cake and beverages.
	+ Review the run of show.
* 1 day before the event (June 14):
	+ Set up the decorations and supplies.
	+ Confirm the catering and logistics.
* Day of the event (June 15):
	+ Set up the venue and decorations.
	+ Prepare for the guests' arrival.

**Run of Show:**

* 5:00 PM - 5:30 PM: Guests arrive, mingle, and are offered beverages.
* 5:30 PM - 6:00 PM: Food is served, and guests are seated.
* 6:00 PM - 7:00 PM: Guests eat and socialize.
* 7:00 PM - 7:30 PM: Cake is served, and the birthday person is celebrated.
* 7:30 PM - 9:00 PM: Guests continue to socialize, and the music playlist is played.
* 9:00 PM: Guests depart, and the venue is cleaned up.

Note: The event will have separate tables for different dietary options, and the food will be labeled accordingly to ensure that guests with dietary restrictions can easily identify what they can eat.

### Budget Table

| Item | Cost |
| --- | --- |
| Venue Rental (Rooftop garden at The Loft) | $1,200 |
| Portable Heater Rental | $100 |
| String Lights Rental | $150 |
| Small Stage Rental for DJ | $300 |
| DJ Services (6 hours) | $800 |
| Food (Catering for dietary needs) | $1,500 |
| Drinks (Soft drinks, juice, and water) | $200 |
| Decorations (Basic balloons and flowers) | $100 |
| Cake (Gluten-free, vegan option) | $150 |
| Miscellaneous (Gift, unexpected expenses) | $200 |
| **Total** | **$4,800** |

### Prep Timeline (Starting 2 weeks out)

- **2 weeks before the event (7/6)**: Confirm the venue, DJ, and catering services. Ensure all vendors are aware of the dietary restrictions.
- **1 week before the event (7/13)**: Finalize the guest list and send out invitations (if it's not a surprise). Order the cake and decorations.
- **3 days before the event (7/17)**: Set up a meeting with the catering service to review the menu and ensure all dietary needs are met.
- **2 days before the event (7/18)**: Confirm the setup of the portable heater, string lights, and small stage with the rental services.
- **1 day before the event (7/19)**: Prepare a playlist for the DJ (if not already provided) and finalize the run of show.
- **Day of the event (7/20)**: 
  - Morning: Deliver decorations and setup begins.
  - Afternoon: Final setup and soundcheck.
  - 5:00 pm: Guests begin arriving; event staff and vendors are in place.
  - 6:00 pm: Event starts.

### Run of Show

- **5:00 pm - 6:00 pm**: Guest arrival and welcome. Soft background music.
- **6:00 pm - 6:30 pm**: Welcome speech and introduction.
- **6:30 pm - 7:30 pm**: Food serving. Ensure clear labeling of dishes for dietary restrictions.
- **7:30 pm - 8:00 pm**: Cake cutting ceremony.
- **8:00 pm - 11:30 pm**: DJ takes over with music and possible activities (dancing, etc.).
- **11:30 pm - Midnight**: Closing remarks, thank you, and farewell.
- **Midnight**: Event ends, and guests depart.

This plan ensures a simple, enjoyable celebration that respects all dietary needs and stays within the budget.