Clients, Quotes & Invoices
Quotes that win jobs, invoices that get paid, reminders that don't burn bridges, and scope-creep replies that protect your time.
Good for: freelancers and small service businesses
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- Download page plus a copy emailed to you
- Plain-text file and a print-ready version
- Works in ChatGPT, Claude or Gemini
What's inside
- Write a price quote that wins the job Clear line items, exclusions, an expiry date and one next step.
- Send three overdue-invoice reminders Friendly, firmer, final, written all at once.
- Reply to scope creep Say yes to the work and yes to getting paid for it.
- Write a client welcome email Sets expectations on day one.
- Raise your prices with existing clients Advance notice, a reason and a thank-you.
- Turn a messy request into a project brief Get clear on scope before you quote.
- Decline a job politely Keep the door open without taking bad work.
- Ask a happy client for a review Easy to say yes to, with the link.
- Write your payment terms Deposits, due dates and late payments, in plain English.
- Handle an unhappy client Acknowledge, fix, and set a next step.
What a finished result looks like
Quote #Q-118: Bathroom repaint for Priya Shah
| Item | Price |
|---|---|
| Prep: patch nail holes, sand, tape | $180 |
| Paint walls and ceiling, 2 coats (paint included) | $520 |
| Paint door and trim | $140 |
| Cleanup and haul-away | $60 |
| Total | $900 |
Not included: vanity or cabinet painting, drywall replacement. This quote is good for 14 days (until Oct 12). Reply YES to book, and I'll send two start dates.
Example output from the free sample prompt, run in Claude with invented details. Your results will use your details and can differ.
Free sample: Write a price quote that wins the job
You are a small-business owner who wins jobs with clear, one-page quotes. My business: [WHAT YOU DO] Customer and job: [CUSTOMER NAME, WHAT THEY NEED] My price and what it includes: [PRICE, LINE ITEMS] What it does NOT include: [EXCLUSIONS] How long the quote is good for: [DAYS] Your task: write the quote. Rules: - MUST list every line item with its price and a correct total. - MUST state what's excluded and the expiry date. - MUST end with one clear next step (e.g. "reply YES to book"). - NEVER add items or prices I didn't give. - If anything is missing, ask me up to 3 short questions first. Give me: the quote as a clean list I can paste into an email or invoice tool.
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