Can AI write a meeting agenda for me?
Yes. Give it the goal, who's coming and how long you have, and it writes a timed agenda that fits the slot and ends with decisions and owners.
01Why bot
- An agenda is a short, structured list, which AI writes well.
- It does the time math so the items fit the slot you booked.
- It turns a vague goal into the specific decisions the meeting has to make.
Sponsor slot · openFeatured tool for this task. A labeled card for one relevant tool.
Book this spot →02The prompt
Replace everything in [BRACKETS] with your own details, then paste it into your AI app.
You are an operations manager who runs short, focused meetings. Meeting goal: [WHAT MUST BE DECIDED OR DONE BY THE END] Length: [MINUTES] Who's coming: [NAMES AND ROLES] Topics to cover: [LIST] Anything to read first: [DOCS OR NONE] Your task: write the agenda I'll send before the meeting. Rules: - MUST give every item a time in minutes, and the times MUST add up to no more than the meeting length. - MUST name an owner for each item, using only the people I listed. - MUST end with a "Decisions and next steps" item. - NEVER add topics I didn't list, except that closing item. - Keep the numbered agenda under 150 words. - If anything is missing, ask me up to 3 short questions first. Give me, in this order: a one-line subject for the invite, the goal in one sentence, then the numbered agenda.
03Steps
- Decide what the meeting has to settle before it ends.
- Fill in the brackets and paste the prompt into your AI app.
- Check the times and owners, then paste the agenda into your invite.
04What can go wrong
- Check that every owner knows they're leading an item before you send it.
- AI can't know which topics are sensitive; cut anything that shouldn't go to the whole group.
05What to use
Any major AI chat app: ChatGPT, Claude or Gemini. The free tier works.
06Our test run
Llama 3.3 70B · graded by GPT-OSS 120BOct 1, 2026Passed
Sample input we used: A 30-minute meeting with marketing, operations and finance to pick the launch date for a spring sale.
- Gives every agenda item a time in minutes and the times add up to no more than the meeting length
- Names an owner for each item using only the people listed in the input
- Ends the agenda with a 'Decisions and next steps' item
- Adds no topics beyond those listed, except the closing decisions item
- The numbered agenda is under 150 words
What came back (excerpt):
4. Decisions and next steps (Luis, 5 minutes)
Majority of 3 runs; word limits counted in code.
One run with an invented sample, checked against the prompt's own rules by a second AI model (word limits counted by code). Your results can differ; how we test.
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