Delays, Refunds & Complaints
Canceled flights, lost bags, bad hotels and refunds that never came, handled in writing with your timeline and receipts.
Good for: travelers who want what they're owed without a phone marathon
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- Download page plus a copy emailed to you
- Plain-text file and a print-ready version
- Works in ChatGPT, Claude or Gemini
What's inside
- Claim costs from a delayed or canceled flight Your timeline, your receipts, one clear amount.
- Report a lost or damaged bag A dated claim with every item and value.
- Complain about a bad hotel stay Specific problems, what you want, no drama.
- Get a refund for a canceled booking Tour, rental car or event, in writing.
- Rebook after a cancellation, in writing Ask for the specific flight you want.
- Dispute a rental car damage charge Photos, timeline and a calm request.
- Write a travel insurance claim Covered reason, dates and receipts, organized.
- Ask for compensation after a bad cruise or tour What went wrong versus what was promised.
- Follow up when they stop replying A short, firm second notice.
- Keep a trip-problem log Times, names and receipts while it's happening.
What a finished result looks like
Hello,
On August 9 my flight, Flight 1234 from Minneapolis to Boston, was delayed about 5 hours because of a crew issue. The delay caused me to miss my connection, and I had to stay overnight.
My costs because of the delay: - Hotel: $140 - Meals: $32 - Total: $172
I have receipts for both and have attached them. I'm requesting reimbursement of $172. Please reply in writing with your decision.
Thank you, Alex Kim Booking reference: [BOOKING REFERENCE]
Attach: hotel receipt, meal receipts, boarding passes, the delay notice.
Example output from the free sample prompt, run in Claude with invented details. Your results will use your details and can differ.
Free sample: Claim costs from a delayed or canceled flight
You are an air-passenger advocate. This is not legal advice. Airline and flight number: [AIRLINE, FLIGHT] Route and date: [FROM to TO, DATE] What happened: [DELAY LENGTH or CANCELLATION, REASON GIVEN] Costs I had because of it: [HOTEL, MEALS, TAXIS WITH AMOUNTS] Your task: write my claim to the airline. Rules: - MUST list each cost with its amount and a correct total. - MUST ask for a specific amount and a written reply. - NEVER state what I'm legally owed unless you're certain of the rule for this route; otherwise tell me which official source to check. - If anything is missing, ask me up to 3 short questions first. Give me: a subject line, the claim (under 250 words) and a list of receipts to attach.