Can AI proofread an important email?

The made-up sample:

• [e.g. professional but warm]Professional yet warm – courteous and clear, with a friendly tone that shows respect and approachability.
• [PASTE]Subject: Update on Q3 Marketing Campaign Hi Team, I wanted to give you a quick update on the Q3 marketing campaign. We’ve finalized the creative assets and the media plan is now approved by senior leadership. The launch date is set for October 15th, and we’ll be rolling out the first wave of ads on social platforms and Google Display on October 18th. Please make sure the following items are completed by next Friday, October 5th: - Update the landing page with the new banner (assigned to Alex). - Schedule the email blast to our subscriber list (assigned to Priya). - Prepare the performance tracking dashboard in DataStudio (assigned to Marco). If you run into any issues or have questions, let me know as soon as possible so we can stay on track. Thanks for all your hard work! Best regards, Jordan Lee Marketing Manager Acme Corp.

• ✓Provide improved email
• ✓Provide short list of changes
• ✓Do not add new facts or promises
• ✓Keep email about same length or shorter
• ✓Didn't make up details we never gave it

What came back (excerpt):

I'm excited to share that our Q3 marketing campaign is moving forward. The creative assets are finalized, and senior leadership has approved the media plan.

Here is the improved email:

Subject: Update on Q3 Marketing Campaign

Hi Team,

I'm excited to share that our Q3 marketing campaign is moving forward. The creative assets are finalized, and senior leadership has approved the media plan. We're set to launch on October 15th, with the first wave of ads going live on social platforms and Google Display on October 18th.

To ensure a smooth rollout, please complete the following tasks by October 5th:
- Alex: Update the landing page with the new banner.
- Priya: Schedule the email blast to our subscriber list.
- Marco: Prepare the performance tracking dashboard in DataStudio.

If you encounter any issues or have questions, don't hesitate to reach out. I'm here to help us stay on track.

Thank you for your hard work and dedication.

Best regards,
Jordan Lee
Marketing Manager
Acme Corp.

Here is the list of changes I made and why:

* Changed "I wanted to give you a quick update" to "I'm excited to share" to make the tone more engaging and enthusiastic.
* Removed "Please make sure" and instead directly listed the tasks, making the email more concise.
* Changed "If you run into any issues" to "If you encounter any issues" to use more formal language.
* Changed "Thanks for all your hard work" to "Thank you for your hard work and dedication" to make the expression of gratitude more sincere and specific.
* Made minor wording adjustments to improve clarity and flow.

Verify the revised email stays within the original length.

The made-up sample (a messier one):

• [e.g. professional but warm]Professional but warm: courteous and clear, with friendly language that shows appreciation and approachability.
• [PASTE]Subject: Quick check-in about the Q3 report Hi Jordan, I hope you're doing well. I wanted to follow up on the Q3 report draft you sent over last week. There are a few sections—especially the market analysis and the financial projections—that still need some clarification. Could you please update the numbers for the East region (the latest figures I think are from the June 15 spreadsheet) and add a brief note on the assumptions you used for the growth rate? Also, let me know if you need any help from the data team; they mentioned they could pull the raw data by Friday. One more thing: the deadline we discussed was "end of next week," but I'm not sure if that still works for you given the upcoming holiday schedule. If we need to push it to the week after, just give me a heads‑up. Thanks a lot, Sam

• ✓Provide the improved email
• ✓Provide a short list of changes and why
• ✓Do not add new facts or promises
• ✓Keep the email about the same length or shorter
• ✓Didn't make up details we never gave it

What came back (excerpt):

I hope you're doing well. I wanted to touch base about the Q3 report draft you sent over last week.

Here is the improved email:

Subject: Quick check-in about the Q3 report

Hi Jordan,

I hope you're doing well. I wanted to touch base about the Q3 report draft you sent over last week. A few sections, particularly the market analysis and financial projections, need some clarification. Could you update the East region numbers using the latest figures from the June 15 spreadsheet and add a note on the growth rate assumptions? If you need help from the data team, they can pull the raw data by Friday.

Also, a quick check on the deadline: is "end of next week" still feasible with the upcoming holiday schedule? If we need to adjust, just let me know.

Thanks,
Sam

Here's a list of changes I made and why:

* Simplified the opening sentence to make it more concise
* Combined similar requests (updating numbers and adding a note) into one sentence for easier reading
* Removed the phrase "One more thing" to make the transition to the deadline discussion smoother
* Shortened the closing sentence to make it more direct and friendly
* Removed the phrase "a lot" from the closing to make it more professional and concise

Ensure both the revised email and the change list are present.